![]() ![]() This could be to solve problems and reach decisions, share information, obtain information or provide instruction or training. It all starts with the purpose of the meeting. There are a few common objectives for council meetings, and how your agenda looks will be determined by which ones you need to achieve. Only by understanding what your goals and objectives are for the meeting can you create the necessary focus to get things done. Here are some essential planning elements: 1. This will allow you to determine what makes the agenda and how the meeting will proceed. ![]() ![]() When planning a council meeting, there are some important steps to take. How to create a local government meeting agenda Newquay Council in the United Kingdom features a full agenda online for each type of local government meeting it holds, for example.īodmin Council provides a similar service, showing you how it structures its meetings. Many councils publish their agendas online, and you can see how they structure their meetings. The last item on the local government meeting agenda should be the adjournment, where the chair brings it to a close.Įxamples of local government meeting agenda templatesĪlthough there is no set way to run a local government meeting, this article has shown you the common elements you will need. If you postponed items from a previous meeting or did not manage to fit them in, you should discuss them here during this meeting. These are actions that are time-specific or time-sensitive and, so, should be dealt with in this meeting in addition to the usual business. Add this element to your agenda if you wish to create time for public comments. Ideally, you will have distributed the minutes from the previous meeting in advance, and this should just be a formality.Īlthough you may not be required to allow public participation, it is often desirable to do it in order to engage your voters with the work of the council. The chair should begin the meeting at a certain time, in accordance with the call to order in the agenda. This signifies when the meeting will start in earnest. ![]() It guides you through the required elements, into the meeting-specific topics that you will debate and discuss, and through the appropriate way to close the meeting. The order of business is the roadmap of the meeting. This basic information is important to include so that everyone understands where they need to be, when they need to be there and why they need to attend. Elementĭate, time, location, and type of meeting The following are the parts of the meeting agenda that should be present to ensure a well-structured meeting that meets its objectives. The elements of a municipal meeting agenda With an effective agenda, you can arm your councillors with the tools they need to govern well. The agenda is a key element of both the meeting preparation and the meeting itself.
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